Event Reminder using Report Scheduler for Microsoft Dynamics CRM 2016 Online and On-Premise

Event Reminder for Microsoft Dynamics CRM

Event reminder for Microsoft Dynamics CRM 2016 Online and On-Premise will remind you and your team of important events such as birthdays, anniversaries, expiring contracts, opportunities approaching their close date, daily agenda etc. with automatic reminder emails sent at pre-set times before events.

This is my second blog which is a follow-up to the Report Scheduling functionality for Microsoft Dynamics CRM Online and On-Premise using the custom workflow feature.

To view #SAMPLE REPORTS: Click here

In this blog, I will show you as to how easy it is to schedule reminders for various events that would be important to you!!

Birthday and Anniversary Reminder

ballon_2 (1)One of the most effective ways to impress your contacts is to remember their birthdays.

A simple wish from you on their birthdays is proven to show your attention to them, leading to personal openness to you and subsequent success of sales.

The problem is how you manage to remember each and every client’s birthday?

Here, we have a solution to do just that: Scheduling a reminder for birthday:

  • Create a View with Contacts regarding whose birthday you would like to be reminded of the system.
  • Schedule this view using report scheduler add-on: select the number of days in advance of the birthday to be reminded, schedule pattern, delivery options, email recipients (as shown below)



Features & Benefits :

  • A user can define the list of contacts whose birthday reminder needs to be received
  • A user can define the number of days in advance of the birthday to be reminded
  • Earliest birthdays are listed first so you know which ones are coming up before others
  • Age \ Anniversary year are automatically calculated and displayed along with contact details

Opportunities Approaching their Close Date

Funnel_2The estimated close date is the date the opportunity is expected to be closed.

Since this date is the base to calculate the forecast, it would be a good idea to set a reminder for all open opportunities that are approaching their close date.

You can create a personal view that would retrieve all the open opportunities that are X days from their close date or those that have already crossed their close date and have the report scheduler add-on notify you so that you could proactively action them!!

Daily Agenda Email

Agenda_2If you have a To-Do task list which is synced with your Microsoft Dynamics CRM 2016 or have any activities with approaching due-date then you can schedule it using the report scheduler add-on and wake-up with your agenda in your email box in the morning!!

Expiring Contracts Reminder

SLA_2By using the report scheduler add-on you can be automatically notified when a contract is about to expire. This will give you time to notify your customers, so that their service arrangement isn’t interrupted, or else they can review the agreement and adjust if necessary. This way you’re providing great customer service by giving them time to consider renewal instead of having the contract simply expire!!


In my next blog, I will be showing you how we could add “Advanced Reporting” options such as GroupBy, Sorting, formatting when using the Report Scheduler add-on for Microsoft Dynamics CRM 2011 Online and On-Premise.



CRM Dynamics is a great platform to build CRM solutions for small business to an enterprise organization. However, to enhance the platform, add-ons from different partners provide a great way to improve the user experience and improve productivity.